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Graduate Student Handbook: Appendix

Thesis Title Page Requirements

A sample of the material required on the thesis title page may be found here.

Checklist for PhD and MSE Graduation

ACADEMIC RECORD CHECK CHECKLIST
Check that the academic record is clear of Fs, Is, NRs and Us, and that appropriate courses have been taken for the degree.

APPLICATION FOR DEGREE
Complete all application forms and submit them to the appropriate office well in advance of the deadline. Ph.D. and M.S.E. candidates receive applications in 111 Towne. Ph.D. candidates must carry the original application form (after leaving a copy in the Office of Graduate Studies, Suite 322, 3401 Walnut Street).

BURSAR BILLS
Make sure that your bursar's bill is cleared before the end of your final semester. The Business Administrator can help with this.

CAP and GOWN
Order cap and gown from the Bookstore in March if you wish to march in May graduation.

DEFENSE PROCEDURE
Reserve Room, as soon as you establish the date and time of your dissertation defense with your advisor and committee.

Tell the Graduate Assistant in the CBE Office your defense date as soon as it is confirmed.

An announcement will be typed and posted a week ahead of the scheduled defense day; the Graduate Assistant will do this. The following information for the announcement is needed two weeks before the defense: date, time, room, title of dissertation, and committee members (including department and/or address if member is not in CBE).

FORWARD ADDRESS PROCEDURES
Leave a forwarding address/phone number for work and home with the Graduate Assistant in the CBE office. First class mail will be forwarded only for a short time after you've left Penn. It is therefore important for you to fill out a Change of Address Card, available from any post office, to have your mail forwarded to one of your new addresses. You should also notify publishers, colleagues, etc. of your new address.

NOTIFY THE GRADUATE ASSISTANT
Notify the Graduate Assistant in the CBE Dept. Office of your graduation intentions as soon as possible (even if only a tentative plan).

REGISTRATION / EXEMPTION
It is best to register for the next semester and drop the course if you pass the defense, rather than not register and have a paperwork/financial mix-up. If you defend before a semester officially starts you become automatically exempt from that semester. No other exemptions will be accepted by the Graduate Office.

SUBMISSION OF DISSERTATION OR THESIS
Call the Office of Graduate Studies, Suite 322, 3401 Walnut Street (8-7444) and make an appointment to turn in the dissertation. M.S.E. candidates need only to submit their thesis to Graduate Associate Dean's office on the appropriate date (check deadline listing).

Notify the Graduate Assistant of the appointment date with Office of Graduate Studies in Suite 322, 3401 Walnut Street, 215-898-7444 and at the same time request her to prepare the Ph.D. Certificate form (signed by the dissertation supervisor and Graduate Group Chair) and the 153 form (signed by the Graduate Group Chair) for that appointment.

Before going to your appointment at the Office of Graduate Studies, Suite 322, 3401 Walnut with your dissertation, pick up the completed Certification form and 153 Microfilm form. Make an appointment in 111 Towne (8-7246) to bring all this down (specifically the Certification Form) for the Associate Dean of Graduate Education's signature.

STUDENT SHOULD CARRY TO THE OFFICE OF GRADUATE STUDIES:

1. dissertation (2 copies) original and one copy, with original signatures on both of the Title Pages; in two separate boxes or two separate envelopes
   
2. completed Ph.D. Certification form
   
3. 153 microfilm form
   
4. any forms mailed to you that are required by the Vice Provost for Graduate Education Office (it is impossible to submit your dissertation without the necessary forms - even if they say recommended or suggested and not required, regard them as required)

TIMETABLE FOR GRADUATION
Consult the "Calendar of Candidates for Degree" published by the Arts and Science Graduate Division in College Hall) for an accurate graduation timetable. It is best to begin preparations for graduation early in the semester in which you plan to graduate.

TYPING FORMATS
Information regarding the format of your thesis or dissertation is available in the following booklets:

"SEAS Master's Thesis Preparation Instructions"
"Doctoral Dissertation Manual Issued by the Office of the Deputy Provost"
http://www.upenn.edu/VPGE/DissManual.html