Transferring SEAS Email to a Personal Gmail Account
This article is for moving local SEAS email to a personal (non-Upenn) Gmail account.
Gmail allows you to check other email accounts through their interface - this will allow you to move all of your SEAS mail over to your new account.
- Connect to Gmail via https: https://mail.google.com/gmail. This will provide a secure connection for your entire session.
- In Gmail, go to Settings > Accounts and Import (or "Accounts") > Import mail and contacts
- Type in your SEAS email address and click Next Step.
- Gmail will detect the correct settings - all you need to do is type in your password. There are also a few options at the bottom of the form that you may want to consider.
- Press Import.
Once all of your messages have imported, you can remove the account so that Gmail no longer checks your SEAS account for new messages. If you want Gmail to continue to check your SEAS account, just leave the settings as they are.
[Note: In order to forward future messages to a new account, see How do I forward mail from one account to another?]
Important Note for Faculty and Staff
CETS recommends against transferring your work-related email to a personal Gmail account. Here is the official Penn policy on using third-party cloud services (like Gmail):
It is unlawful to share certain types of data with a cloud provider - or any third party - unless there is an agreement that properly reflects legal requirements. For example, data privacy protections provided by HIPAA, by FERPA, and often by funding agencies require specific language in agreements with third parties handling regulated data. At this point, most "terms of service" that cloud providers ask users to "click through" to agree upon, do not contain such language. Faculty and staff must not utilize cloud providers to handle HIPAA, FERPA or other regulated data unless the terms of service contain the required language or unless there is a negotiated agreement to ensure compliance. The Office of General Counsel or the Office of Audit, Compliance and Privacy should be consulted where any questions arise in this area.
Please note that HIPAA protected information cannot be stored or transmitted on this or any SEAS facility.