Outlook 2003 Instructions

If you are using Outlook 2003, follow these instructions. If you are using another version of Outlook, follow the instructions for other mailers.

1. Locate the Microsoft Outlook icon on your desktop.
2. Launch Outlook.
3. When Outlook starts, click Next to continue. You will be asked if you would like to configure an email account. Select Yes and then click Next.
4. A box appears asking which type of server your email will use. Select IMAP and then click Next.
5. The next box will prompt you for your email account information. In the User Information area, enter your full name and your email address (most users should use @seas.upenn.edu). In the below example, the name Jane Smith was used.

Note: Leave the box for "Logon using Secure Password Authentication" unchecked. This does not work with the SEAS mail servers.

6. Click on the More Settings button and the following box appears:

7. Click on the Outgoing Server tab. Check the box for "My outgoing server (SMTP) requires authentication". You should select the option to use the same settings as your incoming mail server.

8. Click on the Advanced Tab to display the encryption settings for your incoming and outgoing servers. For both your Incoming server (IMAP) and your Outgoing server (SMTP), check the boxes for "This server required an encrypted connection (SSL)". You will notice that when you check the boxes the port numbers automatically change to 993 for IMAP and 25 for SMTP. You need to manually override the SMTP port number; change 25 to 465.

9. In the Folders section, enter the Root folder path, ~/Mail/. Click OK when you have finished entering the information and you will be returned to the Email accounts box. Click Next, and then Click Finished.

10. Once you have started Outlook, you can view your mail folders from the mail pane on the left. Locate the group of folders corresponding to the name you gave to this account in step 6. Your Inbox and the emails that you received "Today" will be listed to the right of that pane.

11. Disabling Automatic Downloading of HTML images. This helps protect your privacy. By automatically downloading images from an email you are communicating with an external server and this verifies that your email address is valid, possibly making you a target for more junk mail.

a. Go to Tools | Options

b. Click on the Security tab.

c. Click on the Change Automatic Download Settings button.

d. Ensure the first box is checked, "Don't Download pictures or other content automatically in HTML e-mail". Ensure the next two boxes, "Permit downloads..." are unchecked. Make sure the last box is checked, "Warn me before downloading content when editing forwarding, or replying to e-mail".


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