For Faculty

Penn Engineering Office of Faculty Affairs

The Office of Faculty Affairs is responsible for maintaining policies and records regarding faculty members with appointments in the School of Engineering and Applied Science. The University provides a Faculty Handbook which outlines all of the major policies and procedures of the University of Pennsylvania.  However, should you have questions regarding policies or procedures, please contact Sandy Rathman, Director of Faculty Affairs, at rathman@seas.upenn.edu.

Resources for Faculty Appointments, Promotions and Tenure

The information below is primarily intended for use by Departments in preparing dossiers for appointments and promotions. 

• Supporting Documents for Faculty appointments, reappointments and promotions guidelines
• Provost Staff Conference (PSC) and Provost Staff Conference Subcommittee (PSCS)Schedules
• Dossier Due Dates
• Faculty Personnel Procedures

Forms, Guidelines and Templates:

• Guidelines for selection of consultants
• External Consultant form
  • Sample letter to Consultant for Associate Professor and Full Professor, with modification
  • Sample letter to Consultant for Research Associate Professor for Full Professor, with modification
• Sample letter to undergraduate students
• Sample letter to graduate students
• Teaching Load Guidelines

Affirmative Action

Affirmative Action Guidelines
Affirmative Action form for Appointment (blue)

• Short Form PDF
• Long Form PDF | MS Word

Affirmative Action form for Promotion (goldenrod) PDF | MS Word
Affirmative Action form for Termination (salmon) PDF | MS Word
Voluntary Self-Identification Form PDF

Information regarding specific requirements for appointments to the positions listed below are found in Supporting Documents for Faculty Appointment, Reappointment, and Promotion, Section III.C through III.E:

• Lecturers
• Adjunct faculty
• Visiting faculty
• Miscellaneous Actions
  • Secondary Appointments
  • Reemployment Beyond Retirement
  • Terminations or Resignation