Undergraduate Student Handbook

Leave of Absence

There are two types of leaves of absence: personal and medical. They are discussed below. Students receiving financial aid should determine the financial aid impacts of a leave of absence by looking at the Student Financial Services website. In addition you may need to contact various other offices (such as housing, dining, etc.) to prepare for your leave of absence. More information can be found at the following site: http://www.sfs.upenn.edu/special-polices/policies-leave-of-absence.html

Dual degree students must submit the request for a leave of absence from their home school.

While on leave students cannot receive Penn transfer credit for courses taken at another institution. There may be some circumstances that permit requests to transfer credit while on leave. Specific requests must be made in writing to the Associate Dean for Education prior to doing so.

Students who are not in good academic standing when requesting a leave of absence will have the same status when they return. As with all students on leave, your PennCard will be deactivated. However, you will continue to have access to Penn-in-Touch.

Medical Leave of Absence

If a student is sick for an extended period of time, or has severe personal problems, he or she may obtain a leave of absence by requesting it through the Academic Programs Office. Medical documentation is required for the leave and the School may stipulate conditions for the leave and the subsequent return. The form to request a LOA can be downloaded from this link: http://www.seas.upenn.edu/undergraduate/pdf/ug-loa-request.pdf

Personal Leave of Absence

Leaves of absence for personal reasons may also be arranged. Permission of the Academic Programs Office is required and the School may stipulate conditions for the leave and the subsequent return. The form to request a LOA can be downloaded from this link: http://www.seas.upenn.edu/undergraduate/pdf/ug-loa-request.pdf

RETURNING FROM A LEAVE OF ABSENCE

Students must submit a written request for a return from a leave of absence, made to the Associate Dean. This is done using the form available from the following link: http://www.seas.upenn.edu/undergraduate/pdf/ug-loa-return-request.pdf

In addition, students may need to contact various offices to prepare for the return: http://www.sfs.upenn.edu/special-polices/policies-leave-of-absence.html

mAXIMUM TIME FOR A LEAVE OF ABSENCE

The maximum time allowed for a Leave of Absence is two academic years, or four academic semesters, not including summer sessions. Students may request an extension beyond two years as needed. Students who do not contact the Office of Academic Programs prior to the two-year period to request an extension will be automatically withdrawn from the University .

USe OF FACILITIES

While on LOA and not registering for courses, you may still utilize the Library and/or the Recreational Facilities by requesting and paying a Special Service Fee. If you wish only to access the Library or the Library plus e-access (printing and borrowing access), there are fees for both of these options. Please contact Elizabeth Gentner in 111 Towne for processing.

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