Undergraduate Student Handbook

Advanced Registration (October 27-November 9, 2014; see also the Academic Calendar)

Advance registration in the School of Engineering and Applied Science will be as follows:

Step 1: Meet with your Faculty Advisor

At any time before and during advance registration you need to meet with your advisor. You should take:

  • an up to date e-CPG (via "worksheet" button on Penn In Touch)
  • a current copy of your transcript (via your Penn In Touch site)
  • an "Advisor Signoff" form, also available at the Academic Programs Office (109 Towne) or your academic department office.

If you are a BE or ASBS student, please follow the instructions for registration posted at http://www.be.seas.upenn.edu/current-students/undergraduates/advising-advance-reg.php

You and your advisor should discuss your plan of study and, in particular, the courses that you intend to take the coming semester. Be very clear about any courses you intend to register for on a Pass/Fail basis (see Additional Notes, below).

If you wish to declare or change your major within SEAS, you should use the change of curriculum form and follow the directions on the form.

When you have reached agreement, your advisor will sign the Advisor Signoff form (or issue that permission on-line). Please note - ONLY YOUR ASSIGNED FACULTY ADVISOR may give you permission to register.

The Course Search tool is available on both Penn InTouch and the Penn Portal. This Course Search and Mock Schedule tool allows you to search through courses offerings for an upcoming term, read their descriptions, and view them on a mock planning schedule. Your actual registrations must still be submitted on Penn InTouch!

Tips For Preparing For Your Advising Meeting:

  • Find out whether your advisor sees students during set office hours or by appointment BEFORE the advance registration period begins. If you wait until the last minute, you run the risk of having a rushed and impersonal appointment or you may even miss the advance registration period completely. This situation is frustrating for both the student and the advisor, but is easily avoided with planning.
  • Take the time to read over degree requirements, rosters and course descriptions before meeting with your advisor. This preparation will enable you to formulate intelligent questions. Remember, your advisor is a resource, but you are responsible for your academic career. Some of the least productive advisor/advisee meetings begin with, "Tell me what I am supposed to take this semester."
  • Make certain that you bring any forms that need your advisor's signature such as the Advisor Signoff form, your completed CPG and any petitions. This will save you from having to make a second appointment.

Additional Notes:

  • If you are planning to transfer out of SEAS, then you must come to 111 Towne during walk-in advising (Monday through Thursday 2-4 pm) to speak with an advisor and receive permission to register.
  • Course Timetables and other forms are available via http://www.upenn.edu/registrar/. SEAS forms are also available on-line and in 111 Towne.

Step 2: Return approved Advisor Signoff Form

Return the approved Advisor Signoff form to the academic department office of your Faculty Advisor, and the Penn InTouch System will be activated for you so that you will be able to sign-up for the courses approved by your advisor.  (Note that this step will not be necessary if your faculty advisor gave you permission to register on-line. You will then be able to use PennInTouch to register.)

Step 3: Enter your Course Requests via Penn InTouch

Once your Advisor Signoff permission form has been entered into the system, you will be able to access the online Advance Registration screen in Penn InTouch and enter your course requests.

For dates of the ADVANCE REGISTRATION PERIOD see the ACADEMIC CALENDAR.

If you do not hand in your Advisor Signoff form by 4:30 pm Friday, of the last week of pre-registration, you will be unable to advance register for the coming semester (and Summer) .

Also, keep in mind that there is no “priority” assigned to your requests based on when you enter them. All students’ requests are stored and batch processed in random order after the Advance Registration period ends.

Additional Notes:

  • If you do not obtain all the courses you need during advance registration, please know that you can use PennInTouch during the regular Registration-Drop/Request period in order to correct the situation. Once you have been authorized to use PennInTouch, the authorization will remain "on" right through Registration-Drop/Request period (see Academic Calendar for the date).
  • If you make any significant changes in the courses for which you advance register and those that are listed on your e-CPG, then you are to meet with your advisor to obtain his or her approval before the end of the add period.
  • Important note about the Pass/Fail grading option on courses: It is your responsibility to make sure that you have complied with SEAS pass/ fail rules. Likewise, you must ensure that each course you take reflects the correct pass/fail status because that status is unalterable after the five-week drop period.
  • Changes in Pass/Fail status made before the end of the 5th week of class, or the final day to drop a course, may be done using Penn InTouch; after that, you must petition to late change your grade type in a course. It is your responsibility to make sure that the grade type is correct for each of your courses.
  • When selecting courses that are not specified on the course planning guide (e.g. SSH, electives, etc, check the Course Category lists in the Student Handbook to make sure the courses are allowed and fit the particular category).

 

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